Archives for December 2015

Highlights of December 9, 2015 BCA Board Meeting

Posted December 11, 2015 at 4:56 PM
Important Note: The below highlights are reported based on unofficial notes taken by NRC representatives who attended the above BCA meeting. Although we believe the below reporting is reliable and strive for accuracy, we cannot assure 100% accuracy. It is recommended to all readers that they read the approved BCA Board Meeting minutes when published.

Directors' Reports

  • Director Blom: Alternative 2016 Pool Fees

    Director Blom presented two alternative proposals for 2016 pool fees, noting that the current fee structure as proposed by the Finance Committee would modestly increase the fees for both resident and non-resident families and singles. He believes these increased fees would actually reduce the number of pool memberships which could?result?in lower total pool revenues, possibly causing?a shortfall in the 2016 budgeted pool revenue of $244,500. Director Blom also expressed concern that the current proposed fee structure reverses the trend in recent years of reducing pool fees, which has resulted in both increased pool usage and revenues.

    Alternative 1
    Pool Category Alternative?1
    2016 Fee
    2015 Fee
    Resident?Family $280 $205 $195
    Resident Single $120 $150 $140
    Resident Daily Pass $6 $6 $6
    Non-Resident Family $315 $360 $350
    Non-Resident Single $225 $250 $240
    Guest Pass $8 $8 $8
    Director Blom projects that Alternative 1's proposed 2016 fee structure would result in a pool revenue of $245,769, which exceeds the budgeted revenue target of $244,500.

    Alternative 2 would have the same resident and non-resident fees as Alternative 1 but would also include a "Couple" membership for both residents and non-residents, noting that this category was offered until 2013. Director Blom argued that creating a Couple category would further increase total pool memberships and revenues by offering a fee alternative that makes membership attractive to couples. He projected that this alternative would result in total pool revenue of $250,540.

    Director Malek noted that he had been skeptical in past years when Director Blom had proposed a decrease in fees for pool usage. These decreases, however, have resulted in both increased memberships and revenues in 2014 and 2015. Thus, he thinks Director Blom’s current alternative proposals are worth considering.

    DIrector Pearson questioned of how much people who use the pools should pay versus those who don’t use the pools should?pay. He suggested that the Alternatives be referred to the Finance Committee for consideration.

    Director Friedel thanked Blom for keeping this issue before the BCA Board. However, he noted that Director Blom’s proposals are strictly financial in scope and perhaps don’t account for the improvements and financial support given to the pools. These factors could have contributed to the pool success of the past two years.?Director Blom responded that nothing in the Alternatives addresses projected usage of the pools, rather only how many memberships we could expect to sell.

    In response to a question from President Davis, Director Blom commented that he is willing to have the Alternative proposals go to the Finance Committee for consideration. He stressed that he is convinced that the current fee structure proposed in the 2016 budget will not produce the expected revenue of $244,500.

    Director Pearson pointed out that advertising to reach non-residents in 2016 could cost roughly $15,000. Fortunately, the Association still has available free advertising offered by The Chesterfield Observer.

    Manager Bailey noted that the Association will need to get information out soon regarding the pool fees because some members pay using?an installment plan.

    President Davis noted that the Finance Committee will meet on Wednesday, December 19 and asked if this issue could be placed on the agenda for that meeting. Director Friedel commented that the agenda for that meeting was already set and commented that he is hesitant to have the committee discuss the Alternative fee proposals without all the facts. President Davis asked Treasurer Friedel to consult with Finance Committee Chair Bob Gregory to see if there is room on the agenda to add this discussion in December and if not, to add the discussion to its January agenda.
  • Director Malek: Boat Storage at The Landing

    Director Malek addressed the issue of boats stored at The Landing which are not used on the Swift Creek Reservoir. He questioned if it was appropriate to use The Landing to store boats that could not be used in the reservoir, e.g., power boats with gasoline engines.

    President Davis commented that notices would soon be sent to residents to note changes in the policy regarding the storage of boats at The Landing. He also congratulated the Manager Bailey and BCA Staff on the improvements at The Landing, stating that it [The Landing] looks very good. He asked the Manager Bailey to look into providing something, e.g., drop box, for lost and found articles at The Landing.
  • Director Hillman: Surplus in 2015 Operating Budget

    Director Hillman noted that there is a surplus in 2015 operating budget and asked about plans for handling that surplus. Manager Bailey responded that the projected surplus for 2015 in the December 7, 2015 Board packet (page 13, line item 113) was based on actual spending and revenues as of October 31, 2015 and that there would be some changes on the expected surplus by the end of the year. He noted that the actual amount would be addressed in January.

Community Manager’s Report

Manager Bailey reported on the activity of the Property Management Department (page 41 of the December 7, 2015 BCA Board packet).

Manager Bailey noted that the BCA has started the enforcement process on rental properties that have not yet been registered. He noted to-date 276 rental properties have fully complied with the registration process, but there are an estimated 450 total rental properties in Brandermill.

Manager Bailey went on to report that the 2016 budget had been distributed to residents. Many residents are switching from using credit cards to pay their assessments. This is due to the new 3% credit card fee which will be applied to all credit card payments.

Experimental perennials have been planted at the entrances to four neighborhoods including Riverbirch Trace, Timber Ridge and Harbour Wood. He asked residents to look for these perennial plantings and to give feedback.

Manager Bailey reported that repairs are currently being made to the trails at a cost of about $67,000. The work will be completed in December.

President Davis commented that the new lighting at the main entrance of Brandermill at Hull Street Road looks softer and is very nice.

Consideration of the 2015 Reserve Study Final Report

The motion to approve the 2015 Reserve Study was unanimously approved.

Ruppert Landscaping Contract Renewal

Manager Bailey reported that the annual rate is $195,000. He commented that there will be a 1-year $3,000 reduction in the rate before it goes back to $195,000 for the following year. He also noted that there would also be additional landscaping services provided with no cost increase.

Closing of Account at Village Bank

The BCA Board voted to close the marina escrow account at Village Bank and to transfer the balance of $15,720.52 to the Replacement Capital Reserve. As a part of that motion, the BCA Board further indicated that the balance amount be encumbered for the specific needs of improving the marina easement.

Information Packet for December 7, 2015 BCA Board Meeting

Posted December 4, 2015 at 8:02 AM
The information packet for the December 7, 2015 BCA Board meeting is now available for downloading.

Agenda items include:
  • Consideration of 2015 Reserve Study Final Report
  • Consideration of Contract Renewal with Ruppert Landscaping
  • Consideration of Closing Bank Account with Village Bank
Manager Bailey provides an overview of these agenda items to be discussed on pages 2-3 of the information packet.

We encourage all Association members to attend BCA Board meetings to learn of Brandermill "happenings."